There are key things that lead to the need for renting office buildings in many business organizations. The first and most obvious one is expansion of a business. When businesses expand, they require more space for more employees, facilities and any essential equipment that will make their services top-notch. Businesses expand to be more visible in a particular market or industry and to also gain vantage by having a popular brand. As the business grows, it therefore needs more space for the imminent growth and development.
Renting office buildings is one of the most effective solutions aiming at giving many growing businesses the opportunity to have a place for growth and development. These rental buildings come in various locations that favor different types of businesses. In renting the business office buildings, it is crucial to ensure that the choices you make for the business will impact it in a positive manner. The following dos and don’ts will help you identify the merits and setbacks of going with certain options when renting office buildings managed by agencies.
Defining the office suite
Businesses may maintain the previous design for their office suite by keeping some of its furniture and signs. For branding purposes, you may modify the new office building after consulting the management about the conditions, ramifications and restrictions concerning addition of fixtures in the office building, redesigning, putting signs and the like. A business with an appealing image will create an overwhelming impression on clients and motivate employees to work harder.
Though this one of the perks, keep in mind that besides dealing with the management regulations for office building modification, there will be costs incurred in redesigning the office and adding other furniture. Therefore, plan effectively while prioritizing on essential aspects that affect the profitability of the business. Businesses run on a budget and if you spend too much on refurbishing, you will end up with a classy office building that is struggling to make profit due to poor budgeting. The best way to go about it is doing the refurbishing in intervals while keeping the business in good track.
Total cost of utilities
The business will have to use utilities such as water, telephones and electricity among others. Since the business is expanding, you will definitely get a bigger bill at the end of the month for the new office building. There are office buildings that give the option of paying rent which, include the cost of all the utilities that accumulate in a particular month.
This is an ideal solution as it helps you settle down all these expenses at a go without the need to pay to different utility companies which, may cost you time. Ensure that you keep a record of all the receipts or bills that come every month to monitor the cost of utilities with time so you can figure out an effective way to cut down the utility costs and maximize on profitability. Refer to the bills every time and compare them to observe the trend in utility cost.
Getting to know the landlord and management agencies
It is always important to know who you are working with to make your business prosper. Knowing your landlord is one of the ways that will help you make the right choice. There are landlords who work with agencies that ensure their office buildings are in the best condition and always get good clients. There are other landlords who manage the office building on their own. Although you may get slightly lower rental charges from landlords who do not work with agencies, you may not experience some of the benefits that come from office buildings managed by reputable office building agencies.
These agencies ensure that the buildings are in the right condition all the time. They schedule inspection with local authorities to ensure the office building complies with the relevant policies and regulations. In addition, they make the entire process of renting an office building quicker by making the paperwork a piece of cake. They are always a call or email away and you can get emergency services the minute you get in touch with them.
Maintenance of the building
Before renting an office building, you have to sit with a landlord or with management agency to agree on a set of terms and conditions regarding the office building. One of them is maintenance of the building. In that case, you can either leave the responsibility to the management or take it as part of the business initiative.
In the maintenance of the building, working the option of management agencies is ideal because they know the building better than you do. They can maintain the building and respond to any issue saving you the time and cost you would incur to hire janitors. In addition, when you need to make refurbishment in the office building, they can give you important information based on inspection reports they get from local inspectors.